Academic Advisor

The School of the Arts is conducting an internal search for an Academic Advisor. The Academic Advisor is responsible for facilitating student success by defining and implementing proactive strategies that help students stay on track to fulfill their undergraduate educational goals. This position will provide a wide range of services to prospective, admitted, and enrolled students including academic advising of undergraduate students. The Academic Advisor will be responsible for advising students in one (or more) assigned departments within the School of the Arts. This position will report to the Director of Academic Advising and will be an active member of the School’s student advising team. VCUarts is comprised of over 3,000 students and 16 nationally recognized programs in design, visual and performing arts. US News & World Report ranks VCUarts as having the top public university art and design graduate programs in the nation. Located in Richmond, the capital of Virginia, VCU is an ethnically and culturally diverse urban institution. VCUarts is located on the university’s 75-acre Monroe Park campus situated in Richmond’s historic Fan District. The school’s newest facility, the recently renovated Depot Building, houses a state of the art sound studio with motion capture capabilities, a 6,000 sq. ft. interdisciplinary research space and the new student art gallery. The new VCU Institute for Contemporary Art (ICA), designed by award-winning architect Steven Holl, is poised to open to the public in 2018 and will be dedicated to flexible and responsive exhibitions and performances that examine art, design, and performance from multiple interdisciplinary perspectives ( VCUarts is within walking distance to the Richmond Arts District and the nationally-recognized Virginia Museum of Fine Arts is one mile from campus. VCUQatar (, the university’s first international branch campus, is located in Doha, Qatar and serves students from more than 25 nationalities in design, visual arts, and art history. VCUQatar offers BFA degrees in Fashion Design, Graphic Design, Interior Design, Painting + Printmaking; a BA in Art History; and a MFA in Design Studies.

Major responsibilities:

  • Provides academic advising services to assigned students.
  • Advises students regarding: departmental, collegiate, and University policies and procedures; programs of study; and the development of appropriate academic plans.
  • Writes letters of recommendation and letters of support for student appeals.
  • Assists students in identifying their interests, abilities, skills and academic goals and in making decisions regarding their academic career.
  • Introduces students to opportunities that will enrich their academic experience, facilitates their academic and personal development, and supports their educational success.
  • Teaches students how to manage the college experience, navigate the University, make informed decisions, and assumes responsibility for their academic success.
  • Identifies and assists struggling or at-risk students.
  • Makes appropriate referrals to other university resources.
  • Assists students in the online graduation checkout process.
  • Participates in and provides feedback on training and professional development activities.
  • Collaborates with university partners on matters that impact student recruitment, success, and retention.
  • Participates in recruitment activities, programs, and initiatives.
  • Provides advising information to prospective students and/or parents during Open House.
  • Provides advising services to students during New Student Orientation.
  • Supports departmental and University retention initiatives.
  • Contacts continuing students who do not register for classes.
  • Maintains accurate and confidential records of student information, including advising interactions.
  • Documents all advising interactions with students.
  • Maintains training on policies including Title IX and FERPA.
  • Monitors student progression in degree program and establishes advising checkpoints.
  • Uses the Student Success Collaborative (SSC) advising platform to establish targeted student populations on caseload for more intensive advising.
  • Uses DegreeWorks to determine student’s progress in completing degree requirements.
  • Meets all students on assigned caseload at least once a semester.
  • Performs additional departmental responsibilities.
  • Works closely with departmental faculty and staff to provide information on advising policies and procedures.
  • Assigns all arts transfer credits and follow up paperwork.
  • Meets with students for a 90 credit check and prepares an academic plan for the final year.
  • Monitors course enrollment and issues overrides, Independent Study classes, and Substitution/Waiver requests.
  • Attends department-wide orientation and grades meetings.
  • Other duties as assigned by the Director of Academic Advising.

Required Qualifications:

  • A minimum of one year of professional experience in a college or university setting.
  • Master’s degree from an accredited institution.
  • Demonstrated experience working in and fostering a diverse faculty, staff and student environment or commitment to do so as a faculty member at VCU.

Preferred Experience:

  • Master’s degree preferred in the arts.
  • Demonstrated experience providing academic, career, or individualized counseling in higher education.
  • Excellent written, interpersonal and oral communication skills.

Application Instructions:

To apply, submit a letter outlining your interest in the position, a current CV, and a list of five current references (references will not be contacted prior to candidates’ approval), including names, addresses, phone numbers, and email addresses via VCU eJobs.

Only electronic applications submitted via eJobs will be accepted.

Applications are due Friday, October 20, 2017

For questions about the application process or VCU eJobs, contact Ryan Ellington at or via phone: 804.828.2787.

To read more about VCUarts:

Virginia Commonwealth University is an equal opportunity, affirmative action university providing access to education and employment without regard to age, race, color, national origin, gender, religion, sexual orientation, veteran’s status, political affiliation or disability.

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